|
|
Cultural Centre Committee
Minden Hills Cultural Centre Advisory Committee Meeting |
January 19, 2012
MHCCAC – Tammie Rea, Steve Smith, Wendy Wood, Pam Smith
Chair-Brigitte Gall
Interim Director – Laurie Carmount
MHCCMAC – Reg Holloway, Joe Smith
Deputy Reeve - Cheryl Murdoch
Councillor – Lisa Schell
1. Amend & Adopt Agenda – carried
2. Declaration of Pecuniary Interest – none declared
3. In Camera – Moved by Lisa Schell & second by Tammie Rea that we move to closed session. Carried unanimously.
Moved by Lisa Schell and second by Pam Smith that we return to open session. Carried unanimously.
4. Minutes of November, 2011 – Ken Redpath has a concern re a statement in the Nov. 2011 MHCCAC minutes. It was recommended that he submit to Council, in writing, his amendment to said minutes.
5. Budget – a revised 2012 budget will be forwarded to A.C. members. There is no increase to overall budget except the 3% allowed for wages.
6. Presentation to Council – Laurie Carmount & Tammie Rea will give a 10 minute power point presentation to Council on February 23 at 10 am which will outline the development, accomplishments and relevance of the Cultural Centre. This presentation will be like an annual report.
7. RDLP JCP, Job Creation Program grant proposal for collections manager / collections concern – A letter of intent outlining the need to hire a professional collections person to assess and catalogue the RD Lawrence collection to museum standards has been sent to JCP. This person would be hired for 29 weeks. Funds raised from the Great Green Garage Sales will assist with this project.
8. Accepting new members to committee / recommendations – MHCCAC recommends to Council that Lois Raw and Vern Brimsmeade be appointed to MHCCAC
9. Lapine painting purchase (Clergy House) – MHCCAC agreed to the purchase of Clergy House painting.
10. Programming – Tammy Speaker Series, Senior Basic Computer – an email will be sent to A.C. outlining series.
11. Other Business
a) The work of Sian Cox, Gallery Assistant, is to be commended and she is an asset the Centre. All tasks are completed with attention to detail and dealings with the public are conducted in a friendly and knowledgeable way.
b) It was suggested that MHCC join the Chamber of Commerce in order to take advantage of networking opportunities etc. After brief discussion, it was agreed that this will be done.
12. Date and time of next meeting – Wednesday, February 8 at 9 am in the C.C. Common Room.
13. Adjournment
Recommendation – MHCCAC recommends to Council that Lois Raw and Vern Brimsmeade be appointed to MHCCAC.
|
CULTURAL CENTRE ADVISORY COMMITTEE |
Chair: Councillor Brigitte Gall – bgall@mindenhills.ca
Volunteers meet monthly to approve and advise Council on overall policies, procedures, programming, facilities development and budget, to advocate and help create awareness for the Cultural Centre and to ensure that standards are maintained. Committee members act as ambassadors for the Centre in encouraging corporate sponsorship, developing connections to Foundations and executing fundraising initiatives.
Committee Members:
Michael Fay
Tammy Rea
Pam Smith
Steve Smith
Wendy Wood
Staff: Daniela Pagliaro, Cultural Centre Director
Email: culturalcentre@mindenhills.ca
|
NEXT MEETING SCHEDULED: |
The Minden Hills Cultural Centre Committee meetings thereafter will be held on the first Thursday of every month at 10:00 am
|
MINDEN HILLS CULTURAL CENTRE ADVISORY COMMITTEE MEETING |
November 3, 2011
MHCCAC – Tammie Rea, Steve Smith, Pam Smith
Absent – Wendy Wood
Gone but always remembered and missed – Ross Rigney
Chair - Brigitte Gall
Interim Director – Laurie Carmount
MHCCMAC – Pat Campbell, Joe Smith (present from 10:00a.m. -11:00a.m.)
Deputy Reeve - Cheryl Murdock (present from 10:00a.m. - 12 noon)
Councillors – Lisa Schell, Ken Redpath (present from 10:00a.m. - 11:00a.m.)
Municipal Staff – Gerry Morrison, Laura Cunliffe (present from 11:00a.m. - 12 noon)
1. Amend & Adopt Agenda – carried
2. Declaration of Pecuniary Interest – none declared
3. Amend & Adopt Minutes – carried
4. Councillor/Finance Chair Ken Redpath to address A.C. & M.A.C. regarding budget: discussion on $300,000 cap for C.C. and ramifications ; CMOG $14,000 grant for Museum
Chair thanked Treasurer, Deputy Reeve and Councillor for attending and stated the following reason for their attendance at this meeting. The public perception of 'cap' on MHCC budget is negative and MHCCAC wonders why there is a 'cap' on MHCC budget if there is no 'cap' on other departments. The MHCCAC asks that the word 'cap' be removed from the Cultural Centre budget & the C.C. budget line including the Museum budget be maintained to assure the continued receipt of CMOG.
The Treasurer discussed the responsibility of all departments to tax payers and noted that unforeseen expenses affect the budget. He indicated that the C.C. budget has increased by 32% over the last 5 years (it was pointed out that the C.C. has expanded by 1/3 in the last 5 years with the addition of RDLP). The Treasurer indicated that the word 'cap' was not his and he prefers 'responsible funding' and referred to the C.C. as discretionary spending where the Roads department is not. He further indicated that the C.C. 2012 budget would not be cut and the cost of living would be added. When asked who is responsible for finding additional income, he replied that it is the job of staff with input from the A.C. And urged a review of existing programs etc. and suggested a survey to determine visitors wants and needs.
The Deputy Reeve indicated that there has always been a plan to keep the 'corner' and improve what is here. An example is the boardwalk from C.C. that connects to Riverwalk. It was noted that the County ranks #3 in the province for working artists and the Deputy Reeve feels that the Arts are 'the answer' to economic development and this is not the time to 'cap' the C.C. budget. If hours, services and programs are cut it sends out the wrong message.
Interim Director stated that thee have been items added to the budget that haven't been there in past years. Internal transfers each month are the same amount and there is no outline of actual expenses. It was stated that MHCC would stick to a budget of $300,000 + cost of living. The message that supporting the C.C. is an investment in the community must be presented to all be put out there by all concerned.
Chair stated that the C.C. is tied to economic development and put forth the following motion
Moved by Brigitte Gall and second by Tammie Rea that the C.C. would meet their responsibilities and stay within their budget and the word 'cap' be removed when referring the C.C. budget. Carried
5. Short break
6. CAO & Interim Clerk addressed committee regarding process of minutes/recommendations to council.
CAO stated that committee minutes must clearly outline how recommendations affect the budget and recommendations must be pulled out from the minutes, the following questions answered: what is the recommendation; why is the recommendation being presented; was the recommendation approved in original budget and if not, where will the funds come from to pay for the recommendation and then included at the end of submitted minutes. Minutes must be clear on what is wanted or a staff report should accompany the minutes. Action items should be covered in the minutes. Minutes approved by A.C. go first to Department Heads Meeting where recommendations are discussed before being submitted to Council.
A template for recording minutes was requested by Chair and a suggestion was made to hold a training session for new A.C. members/secretaries would be most beneficial so all committee minutes and recommendations would be in the same format..
Approved, November 3rd MHCCAC minutes must be to the Clerk by November 14 to be part of Department Heads meeting before being handed to Council.
7. Joint application: Rural Infrastructure Investment Initiative funding
Background of how grant was to be disbursed/spent has not been located. Could information re disbursement of grant be in General Ledger for 2007? MHCCAC needs clarification of how grant was administered in order to correctly determine extent of RDLP loan repayment and is concerned that the necessary information may have gone missing.
8. Letters to former committee member & an advertisement for expressions of interest re:MHCCAC
Suggest addition of to letter regarding recent loss of A.C. Member Ross Rigney.
9. Director's Update
The MHCC budget will the main topic at future meetings.
Centre Assistant is probing Image Canada – a site that lists available grants – and has discovered the following: many grants are only given out in Southern Ontario; a project might have to be created to apply/receive a grant (this would not be cost effective for MHCC); grants do not pay operational costs; other area groups have been contacted and report no success from this website. A report for will be prepared for council.
10. Budget update
2012 budget will be emailed to A.C. (RDLP, AJG, Building) so members can become familiar with it.
A 50/50 Heritage Grant for upgrading the Common Room will be applied for. The wish list includes a mounted projector, furniture and upgraded walls
11. Festival of Trees
The raffle licence for the trees etc has arranged by MHCCF (Arts Alive). The values of the raffle items, not including the $1000 Travel Plus gift certificate, is over $5000. Everything is going well and we look forward to an exciting event.
12. Other Business
MHCCAC would like the opportunity to do a power point presentation to Council. This will be discussed further at a future meeting.
13. Confirm next meeting
Thursday, December 1 at 10:00a.m.
14. Adjournment |
Free @1 Event Publisher by UPOINT
|
|
|
