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Parks & Recreation Committee
(includes Community Facilities in Irondale, Gelert & Lochlin)
Parks & Recreation Committee (includes Community Facilities in Irondale, Gelert & Lochlin) |
PARKS AND RECREATION COMMITTEE - NEW
Chair: Councillor Jean Neville - jneville@mindenhills.ca
Quality recreation facilities, programs and parks are key elements to making Minden Hills an attractive place to live in, invest in, visit regularly and do business in. This Committee will be an advisory committee to Council in order to be more responsive and transparent to the ratepayers and users of the parks, programs and facilities. The committee will ensure that appropriate planning and policies are in place so the current and future needs of all members of the community are being met. The committee will make recommendations to Council on maximizing usage, implementing the best practices in facility and parks management, program delivery, energy efficiency, cost effectiveness and customer service as well as where the priorities are in terms of capital projects and long term planning. Members will seek and provide input on user fees, rental rates, service standards, revenue opportunities and other special projects requested by Council, like the feasibility of and demand for new facilities and programs.
Committee Members:
Rick Denyer
Jamie Dollo
Mary Hamilton
Angie Horner
Shirley Jones
Rick Ratcliff
Steve Smith
David Tranter
Sybil Roodenburg
Cheryl Lynn Smith
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NEXT MEETINGS SCHEDULED: |
April 26, 2012 - 7:00 pm
Minden Community Centre |
PARKS AND RECREATION ADVISORY COMMITTEE MEETING |
Thursday, January 26, 2012 – 7:00 p.m.
Minden Community Centre – Room 3
Minutes
Attendance: Colleen Mewha (Minute Taker), Shirley Jones, Rick Denyer, Scotty Boyd, Rick Ratcliff.
Regrets: Jean Neville, Mary Hamilton, Sybil Roodenburg, Jaime Dollo, Dave Tranter, A. Horner
Resignations: Steve Smith, Cheryl Smith
Guests: James Baldry, Gina Deighton, Sue Shikaze
Staff: Rick Cox
1. Meeting called to order and Agenda approved with additions
2. No declarations of pecuniary interest
3. Minutes from November 10, 2011 meeting adopted as distributed. Moved by R. Denyer, seconded by S. Boyd. Approved.
4. Business arising:
a. New Members
James Baldry and Gina Deighton are willing to serve on the committee. Sue Shikaze is observing tonight and will make a decision at a later date.
RECOMMENDATION: The Committee recommends to Council that resignations of S. Smith and C. Smith be accepted, and that Gina Deighton and James Baldry be appointed as members of the Parks and Recreation Advisory Committee. Moved by R. Denyer, seconded by R. Ratcliff. Approved.
b. Community Centre Flag Pole
North Steel is re-designing and pricing a new flagpole and information will be forthcoming.
5. Correspondence
a. Camp Hockey Haven - Letter circulated prior to meeting. Update: Council approved keeping summer ice for the 2012 season. No further commitment was approved at this time. New discussions will take place between Mr. Binnie and Rick Cox before this summer season finishes. Council requires more information before making any further promises. Ice will be ready by July 16th, 2012. Summer Ice is a net gain to the Arena/Parks & Rec Department by approximately $15,000.00
b. Healthy Communities Funding Announcement - After lively discussion on the merits of lifestyle changes/promotions the committee concurred that currently, the information about recreation opportunities in Minden is difficult to find and that the Township website should be linked to that information.
RECOMMENDATION: The Committee recommends to Council that consideration be made for improvements to the Township web page to make it friendlier and easier to use, and that it would be updated to incorporate the necessary listings of events/happenings around town while promoting a livelier, healthier lifestyle and programs. Moved by S. Jones, seconded by C. Mewha. Approved.
6. Other Business
a. Budget Update
PRA Minutes 2012-01-26 - FINAL.docx 2/3 January 30, 2012
R. Cox provided an update on the 2012 draft budget. Some changes are required to the Draft Budget as per the continuation of the Summer Ice Program as per Council decision made today. An overview of the draft operating budget was provided and of the monies allocated to special programs: Pan Am Games reserve, Economic Development and community signage. Planned staff complement adjustments were reviewed including downsizing by one full time position, 30% of the seasonal work budget, and one summer student position. Daily watering of flower baskets was also discontinued for 2012 due to the cost of labour/watering on a daily basis. Not cost effective at this point. Also noted were that 2 trucks were being traded in for replacements and a 3rd truck was being eliminated. Other equipment that is not used often will be sold.
b. Ice Allocation Policy
The January 9th meeting with user groups to review the draft policy was helpful. Tournament organizer Grass Creek Hockey was not happy with the draft policy. Minden Skating Club has provided informal feedback to the extent that they agree that the town has to make a policy and the draft seems to be acceptable to them. No word back from the hockey teams/sports as of yet. R. Cox will try to get more feedback before recommending the Ice Policy to council for the March Council meeting.
c. Pan Am Games Update
At today’s council meeting, Council has agreed to enter a joinder agreement for the Pan AM Games to be brought to Minden. This means that the discussions are still very much in the early stages for the July 2015 games.
d. Facilities and Parks
i. S.G. Nesbitt Arena/Minden Community Centre. Community Centre fees should be increased by 5% or better as per discussion. Baseball fees and Horse Pen rental will remain the same. Ice rates should also increase but Minor Hockey/Skating should remain the same for one more season. The groups will receive notice that their rate will be increased for the following season (2013-2014). The use of the Fairgrounds was a lively discussion as per increases of the rental for those major events. All parties will pay rent (full fair grounds) at $ 300.00 per day. Additional costs should be assessed for large events (500 or more people) as follows: For Profit Groups $ 2.00 per person, Non Profit Groups $ 0.50 per person with no further increasing discussed by committee. A per Campsite fee of $3-4 was discussed.
ii. Parks Shed. Will be putting new plywood on the floor so it can be used more effectively in 2012.
iii. Riverwalk Lighting - Discussion took place as to the cost of hydro for the lights along the river walk. Approximately $ 4,500.00 per year and each light bulb costing $ 110.00
RECOMMENDATION: The Committee recommends to Council that the Riverwalk lights be turned off completely from January 01 to March 31 each year and timers be installed so that from April 01 to December 31 the lights can be turned off from midnight to 6:00 am. Moved by C. Mewha, Seconded by S. Boyd. Approved.
e. Projects Update
i. Fairgrounds: Concert announced for this year from August 2 to 5th. Organizers expect 5,000 to 8,000 people in 2012 and an increase over the next 3 to 4 years to 20,000 each concert. They are proposing using the fairgrounds up to 3 times each year.
f. Programs
i. Karate - moving to Tuesday and Wednesday nights
ii. Ball Room dancing is up to 24 people
iii. Roller Derby will be back at the end of April on rink floor.
PRA Minutes 2012-01-26 - FINAL.docx 3/3 January 30, 2012
iv. Seniors with several programs are doing great Euchre – doing well; Table Tennis – Great group there and Pickle Ball is doing wonderful with a large tournament coming in at the end of May. Not many Carpet Bowlers.
v. Pond Hockey Event - new this year and being done by SIRCH. Outdoor rinks near baseball fields to be made for the end of February (by SIRCH volunteers).
g. Other
i. S. Shikaze shared some information and will be passing links to other information to R. Cox who will forward it to the rest of the committee. These will be direct links to other Towns/Communities who have implemented programs this committee would like more information on and possibly recommend to Council for adoption. Discussion of Tobacco Free Facility/Town properties (Riverwalk and Board Walk) with some exceptions for events. Discussion took place around a 9 meter policy as well. This could be considered for the Healthy Community Funding. Maps were discussed and the Board Walk needs to be added to the current map as well as some of the walking trails.
ii. Highland Yard - this information will be going to council at the next meeting. The Highland Yard is moving from the Friday of the August long weekend to the Sunday morning. Start and finish to be on Bobcaygeon Road near the Dominion with the turn-around spots on Deep Bay Road at 2.5 km and 5 km depending on which run the runner is completing.
7. Next Meeting - Thursday April 26 at 7pm. Minden Community Centre. |
LOCHLIN ADVISORY COMMITTEE |
Mini Meeting - Minutes
February 22nd 2012
Members present: John and Renie Legemaate, Audrey Carter, Sue Little, Rick Ratcliff, Jane Leavis, Jean Neville
Regrets: Leitha Grexton, Helen Burk, Linda Schrader, Tammy Hosken, Paula Reid
- Meeting called to order by Jean who explained that this interim meeting was mainly called to share the Lochlin Hall budget to the Advisory Committee prior to Council’s vote scheduled for the February 23rd Meeting.
- No conflicts of interests were declared.
- Last meeting’s minutes would have been accepted by the committee via email. This process for minute review and amendments was explained as per direction from the Reeve and Interim Clerk given on Feb.9th 2012. The procedure should expedite the process for “minutes” getting to the Council agenda.
- Jane presented the treasurer’s report up to the end of December 2011.
- An overview of the 2012 budget for Lochlin Hall was presented. Copies to be provided.
- The recommendation for the $4600.00 should go before Council’s March meeting, copied also to the Treasurer.
- For insurance coverage, it was a request of the municipality to have a list on file, of people who volunteer at events. Barb Carpenter,Bill Little,John Magee,Jim and Nancy McPherson,Tom Bagshaw,Tim Reid & Claude Schrader were names submitted to Laura. Peggie Foy, Karen Vick and Chris Hill are to be added.
- The contact info for Ann Lavery was included in the agenda. She has a huge social media distribution list and is pleased to advertise any events.Audrey will include for advertising.
- Rick read in the paper re. Chris Magwood with regard Fleming’s sustainable building project and assumed they did one per year and this year’s is being built for Abbey Gardens.
- We discussed what changes we might make to the spaghetti dinner to attract more people to the early seating. Possibly moving the times later, Sunday instead of Saturday, make sure the seniors’ apartments get a poster (phone calls to the older crowd?)
- The next meeting date was previously set for Thursday March 1st at 7 PM.
Meeting adjourned.
Minutes were provided by Jean Neville in lieu of the recording secretary Linda Schrader. |
LOCHLIN COMMUNITY CENTER ADVISORY COMMITTEE |
Meeting Minutes
JANUARY 12, 2012
Present: Sue Little, Jane Leavis, Rick Ratcliff, Tammy Hosken, Helen Burk, Leitha Grexton, and Linda Schrader
Regrets: Jean Neville, John and Renie Legematte, Paula Reid and Audrey Carter
Jane discussed the financial report but forgot make us copies and is going to e-mail us it. Jane also presented the financial report on the Spaghetti Dinner and the Time Travelers ‘ Dinner that we catered to in November, 2011.
New Business:
- Discussion on how to apply for a grant and thought we would not make hasty a decisions . We will try to get information, etc. together for next deadline.
- Ask regulations , if we need a ladies and men’s’ bathroom or would one be permitted?
- We need more volunteers to help with the activities at the center. Leitha thought if each of us asked one person to help periodically, it would be a great help. Sue is to make up a flyer that can be distributed.
- We decided to defer the discussion of a sign for the Center until we get all the information together.
- The Lochlin Community Center would like to make Recommendations to Council to allocate donations received in 2011 of $4,600.00 to be put in a separate reserve fund for specific purposes to be determined by the Community Center Board. All in Favour…Carried.
- Linda has the menu planned for the next Time Travelers’ dinner on January 19, 2012. Tammy and Rick will help in the morning of the 19th.
- The Spaghetti Dinner will be on February 11, 2012. We must get advertising in the paper.
- Meeting to finalize the Spaghetti Dinner on February 2nd at 7 p.m.
The Community Center s’ next regular meeting will be on March 1, 2012.
Meeting adjourned at 8:30 by Helen…Carried. |
LOCHLIN COMMUNITY CENTER MEETING MINUTES |
SEPTEMBER 22, 2011
PRESENT: Paula Reid, Sue Little, Rick Ratcliff, Jane Leavis, Leitha Grexton, Tammy Hosken, Audrey Carter, John and Renie Legemaate and Linda Schrader
Regrets: Jean Neville and Helen Burk
The minutes were amended/accepted agenda by Sue…2nd by Tammy
Jane presented the Treasurer’s Report. Accepted by Paula,Carried
Business arising from minutes:
- Paula has the Horseshoe trophy and is getting names engraved and ordering a new Ball Tournament trophy.
- Carvers to clean up men’s washroom and build shelves in basement to hold their equipment.
New Business:
- Discussion on applying for a grant and where to spend the money that Mrs. Brown estate donated to the community center, which was greatly appreciated by everyone. Rick and Jean will talk to Rick Cox . Is a Trillium Grant in order for us to apply for? What are the community centers priorities? We will discuss what are the needs of our center at the next meeting.
- We had a discussion about Naming of Events in Memory of Lochlin Supporters. We do not want to hurt any ones feelings. We voted to keep as is. All in favour…Carried.
- We asked Renie & John about the center having a large craft sale next summer. They felt inside was not big enough but perhaps on the outside. They will look into it.
- Amanda Rowden will be doing a photo shoot on November 13th. She is completely booked. She will donate $10.00 for each sitting and therefore, the hall will wave our fee. She will not be able to set up until Sunday as we have the spaghetti dinner on the 12th. All in Favour…Carried.
- Phil Neville had to repair the pump. He is sent his bill to the Twp. for payment.
- Paula will phone to get the furnace cleaned.
- We think we should buy a permanent sign to advertise our Community Center Events and For Rent etc. We are to bring some prices to the next meeting. We feel advertising is a key to success. Look for Free Advertising coming events. Audrey to assist Paula (perhaps putting signs). We are to bring a list of places to put signs up at next meeting.
- Bring WISH LIST to submit for the 2012 Budget.
- Will we decorate the Hall for Christmas?
- Linda suggested that we should paint the Booth before it is too late for Winter.
- If we cut some spruce trees down, could we donate them to the Twp. for Christmas?
- Next meeting will be October 20th at 7:00 p.m.. to plan the Spaghetti Dinner.
- The minutes are to be mailed to John, Renie and Leitha, while everyone else can print or save them from their computer.
Next Board Meeting will be November 17th at 7:00 p.m.
Adjournment was at 8:55 p.m. by Sue - Carried
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Gelert Community Hall Advisory Committee |
Meeting Minutes
February 16, 2012, 7pm
PRESENT: Jeff James, Chair; Betty James; Bruce Shepheard; Rae Shepheard; Audrey Collins; Rick Ratcliff; Jean Neville; Jean Munroe; Terry Carr, Recording Secretary
ABSENT WITH REGRETS: Sarah Reid
1. Call to Order and Introduction of any new members – Jeff welcomed everyone to the meeting. The committee welcomed Jean Munroe and Rick Ratcliff to their first meeting.
2. Amend/Accept Agenda – the item Volunteers was added to Item 8 of the agenda; Audrey requested we add discussion surrounding Sean Vick doing electrical work for the Hall. Moved by Rick Ratcliff, seconded by Audrey Collins, that the agenda be accepted as amended. Passed.
3. Conflict of Interest – Jean Neville reviewed the meaning of Conflict of Interest. No declarations were made.
4. Adoption of Minutes of Last Meeting – requested by Jean Neville that the minutes be amended to formally request that council accept the new members to the Committee, and that the previously forwarded minutes be pulled and replaced. Moved by Rae Shepheard, seconded by Bruce Shepheard, that the minutes be accepted as amended. Passed.
5. Terms of Reference: Jean Neville reviewed the Terms of Reference of the Committee in detail. Note: the secretary will be responsible to email upcoming meeting dates to the municipality for publication. As there were no concerns over the Terms of Reference as they were presented, each committee member in attendance signed an acknowledgement that they had read and received a copy of the Terms.
6. Transfer of Bank Account/Treasurer’s Report/Budget Review – Jean Neville informed the group that for now, the bank account should remain in the hands of the committee, to be reviewed at a later date. Jean reviewed the budget lines for 2012 with the committee, noting that hydro and oil invoices should now be forwarded to the municipality for payment, in a timely fashion as to not incur late fees. Audrey and Terry will set up a date to go to the bank, with a copy of the minutes, to add Audrey as signing authority on the advisory committee bank account.
7. Sustainable Revenue Plan for Council – Jean Neville informed the Committee that it was imperative that a business plan be created to show Council what we are doing to generate income and to show how we plan to pay back the Municipality for a drilled well and septic system. This lead to the discussion of what committee members see as “do-able” projects for the upcoming year, covered under Item 10. Terry said she could start to pull these into a draft business plan, as a work in progress to get the committee rolling.
8. Volunteer Papers/Police Checks – status and Volunteers for the Hall: Most committee members have their paperwork signed now, with a couple of police checks outstanding due to timing to get to the police station during work hours. All paperwork will be completed and turned into the municipality shortly. A list of known volunteers was created for Jean Neville to provide to the municipality for insurance purposes. At this point, volunteers to assist in ways such as knowledge/resource/fundraising/event assistance, include but are not limited to: Marion Sedgwick, Gala Newell, Sandra Cruickshanks, Tom McCauley, Peter Dahl, Krista Vick, Sean Vick and Chad Pentney.
9. Back-up Coordinator for Rentals: Jeff and Betty have offered to be back-ups in case Audrey is away on vacation and someone wishes to rent the Hall. Their phone number will be included in any signage or advertisement.
10. Community Awareness/Generating Interest: A very busy discussion was held surrounding possible events and assistance and interest by the Community. Several excellent suggestions were made and the Committee recognizes that interest will come with programmes that involve the varied age groups/interest groups within the community.
Jean Munroe has volunteered to act as an event coordinator and the need to have an events calendar. The calendar could be posted on a website, be available for advertising purposes, posted at the Hall, and forwarded to anyone in the community who wished to be on an email contact list.
The Committee agreed to hold a Yard Sale on May 19 – the Saturday of the long weekend. Jean Munroe will look into contacting known Yoga Instructors in the community to see if one is interested in providing yoga classes at the Hall. Possible fee structures were discussed. It was agreed that keeping the cost down in order to encourage as much attendance as possible was important. Jean will see if she can get an instructor interested.
11. Rental Signage/Website/Advertising: The Committee agreed that some type of sandwich board, preferably plastic, would be an asset for advertising the rental of the Hall and upcoming events. Betty will research types of sandwich boards and related costs. In the meantime, Terry has a metal sign that she will donate to the Hall to get things started. Terry will notify Betty of the sign dimensions so that Betty can order a rental insert.
The Hall is not mentioned on the Municipality’s website. Jean Neville will contact the appropriate person at the Municipality to request our Hall be added.
There are several sources of free advertising available for the Hall. Terry will develop a standing list of contacts for advertising to ensure our events/programmes/rentals are well covered.
12. Equipment/Supplies Inventory/Hall Capacity: Jeff raised the need to have a rental package ready for inquiries. The Committee needs to know the capacity of the Hall, and how many tables/chairs/dishes, etc. are available for use. Any deficiencies will be discovered in this inventory so that the committee can correct them. It is believed that we can get a capacity rating from the Fire Chief in Minden. Jean Munroe volunteered to create a list of equipment/supplies for the Hall.
13. Heritage Designation: Discussion was held regarding whether the Committee should move forward for requesting that the Hall be designated a Heritage Building. A vote was taken with a result of 8 in favour, one not in favour. Terry will request to present to council for the March council meeting.
14. Next Meeting Date: The next meeting date for the Gelert Hall Advisory Committee will be held Thursday, March 22, 2012 at 7pm.
15. Adjournment: The meeting was adjourned at 9:45 pm. |
GELERT COMMUNITY CENTER MEETING MINUTES |
Board of Director’s Meeting
Minutes – September 28, 2011
7:00 pm
PRESENT: Harold Harvie, Chair; Gala Newell, Treasurer; Bruce Shepheard; Rae Shepheard; Sarah Reid, Jean Neville, Terry Carr, Secretary. ABSENT: Emily Harvie.
1. Call to Order – Harold Harvie called the meeting to order.
2. Amend/Accept Agenda – Moved by Harold Harvie, seconded by Gala Newell that the agenda be accepted as presented.
Accepted.
3. Conflict of Interest – no conflicts of interest were declared.
4. Minutes from the May 25th meeting were read aloud by Terry Carr. Moved by Rae, seconded by Harold, that the minutes be accepted as amended.
Accepted.
5. Treasurer’s Report – Gala Newell reviewed the financial statements with the group. Noted that rentals of the Hall have increased this summer.
Moved by Harold, seconded by Terry that the report be accepted as presented.
Accepted.
6. Maintenance Report – A timer has been installed for the dehumidifier. No other items to report at this time.
7. Business Arising from Minutes
a) Deed/Ownership of Building – Terry reported findings at the Registry Office. Although the Hall has a list of communities donors that went together to purchase the Hall, Terry could find no record of this transaction registered at the Registry Hall, against the property. For a more thorough title search, Terry informed the group that a lawyer would probably do a search for around $130.00. Committee was satisfied with Terry’s findings at this time.
b) Swings Removal – Jean reported she has asked about the swings at the municipal level, but nothing has been done to date. The committee re-iterated that their first preference is to have the swings reoriented to allow for safe swinging, away from the building, but if this is not an option and they cannot have the swings back, they wish the township to also remove the framework, not just the swings. Jean will follow up with the appropriate department.
8. New Business
a) Council Update – Jean reported that Ivan Ingram is no longer going to test the water since bottled water is being used. Jean asked about the status of documents that had been distributed in the Spring for committee members to sign. None of the committee members have signed these documents as of yet. Direction from the municipality regarding future of the Hall was requested, as the documents refer to January 1, 2012 as the Hall needing to be compliant with accessibility requirements. Communication with the municipality was discussed yet again. Training on committees was provided to the Lochlin Community Centre, but not offered to the Gelert Community Centre.
There have also been other training sessions, events, and guests that have been provided to other Halls, and the group wonders if because there is a belief that the Gelert Hall will be closed one day, that we are not being provided the same services as other Halls? To date, Jean has been unable to obtain a copy of the septic/water study on the Hall to
share with committee members. She will keep trying.
b) Terms of Reference – Jean provided each member with a copy of a Terms of Reference for the committee. Jean read aloud the Terms which were very thorough and concise. There were no comments or concerns at this time regarding the document provided.
c) Halloween Party – Sarah will be planning the Halloween party for community children once again but noted this will be her last year.
9. Next Meeting Date – to be advised.
10. Adjournment – Moved by Gala, seconded by Harold that the meeting be adjourned.
Accepted. |
IRONDALE COMMUNITY CENTRE ADVISORY COMMITTEE |
Minutes of Meeting
Friday, February 17, 2012
Members in Attendance: Jean Neville, Rick Ratcliff, George Simmons, Barry Simmons, Maxine Marr, Chris James
Regrets: Jane Wilson
Absent: Nancy Hancock
Meeting Called to Order by Jean
Agenda: The Agenda was presented and circulated by Jean. Barry wished to add the topic of obtaining a “Donations Plaque” to the agenda. Agenda was amended and accepted.
Conflict of Interest: None declared.
Adoption of Previous Minutes: Previous minutes were passed out by Chris. After a quick review the minutes were unanimously approved.
Treasurers Report: Due to just returning from a vacation Barry was unable to obtain a copy of the financial report from the Township but reported that there was a balance of $11,000 in the reserve account and $466.00 in the petty cash account. Revenues reported included:
? $90.00 from the Pot Luck dinner
? $20.00 rental income from the Centre
? $173.00 from card night income
The Committee unanimously voted to deposit the card night revenue in to the petty cash account to help replenish funds. The Treasurers Report was unanimously accepted.
Business Arising from Previous Minutes:
Committee Interest from Community – It was decided by the Committee that no new Committee members were required at this point and therefore all efforts to recruit new members would terminate until further notice.
Summer Ball Tournament – Chris and George were selected to organize/contact teams and oversee the tournament. Chris will be provided a list of previous teams contact information so he can begin confirming attendance.
New Business:
Budget Review Update –Jean provided a copy of the Townships proposed budget for 2012. Members reviewed the information and seemed satisfied with the numbers. The budget will be presented to Council at their next meeting for final approval.
Rental Agreements/Rules: Jean circulated a revised copy of the rental agreements for the Tent and Centre as well as a copy of the Rules & Regulations. After review of the documents by the Committee, a few minor grammatical changes were made and the Agreements and Regulations were unanimously accepted.
Events – A quick rundown of future events was delivered including a monthly pot luck dinner, the baseball tournament, the Loonie Auction and a potential horseshoe tournament. It was noted that more chairs were needed for the Centre. All agreed to monitor local listings and other sources for chairs that might come up for sale or could be donated to the Centre.
Minutes Process – Jean ran through the new process of reporting the Minutes to the Council for adoption. For ease of execution and to help minimize the time of the overall adoption process, Chris will send the minutes to Jean for her review. Jean will send out a copy of the minutes to all Committee members for their review and approval. After approved by the members, Jean will then send the Minutes to Council for final approval. The process should be completed before the next scheduled Committee meeting.
Accessibility Update – Chris Voth, the Environmental & Property Manager, is investigating whether or not the modifications to the ramp and railings could be funded through the Township’s Accessibilities Grant. He will also look into the siding installation. Jean will report back at the next meeting.
List of Volunteers – Jean advised that the Township had requested a list of people who volunteer at the centre, to be added with the committee names, for insurance coverage purposes. The members provided a list to Jean who will pass along to the Township for inclusion.
Questions From the Reeve – Jean stated the Reeve had posed some general questions to all Committees regarding how the process was working, what could be done better, what would the Committees like to see, etc. The members provided Jean with some feedback which she will pass along to the Reeve at the next Council meeting. A comment from the table was, “we have our committee, the hall is being used by the community and we’re making money”.
Advertising – Jean put forth the suggestion that all events should be advertised through the County’s Tourist and Information Centre and website referencing Ann Lavery as the main contact. Everyone agreed that this was a good idea and that future events would be submitted there as well as through other appropriate media.
Donations Plaque: There is an extensive list of people who donated blocks for the basement construction of the hall. Barry will research costs and designs for an honour plaque. Rick suggested calling Autumn Robinson as a source. Chris will call her.
Resignation – Jean reported that Nancy Hancock had submitted her resignation from the Irondale Advisory Committee.
Next meeting date was set for March 30, 2012 at 7pm.
Meeting Adjourned |
IRONDALE COMMUNITY CENTRE MEETING MINUTES |
Friday, September 23, 2011
Members in Attendance: Rick Ratcliff, George Simmons, Barry Simmons, Maxine Marr, Jane Wilson, Chris James
Regrets: Jean Neville, Nancy Hancock
Absent: Jeff Hancock, Donna Hancock, Tanya Madill
Meeting Called to Order by Rick
Agenda: The Agenda was circulated by Rick. Maxine and Barry requested that the topics of the Irondale Historical Society and a hockey rink be added respectively under New Business. The topics were added to the agenda and the agenda was unanimously accepted.
Conflict of Interest: None declared.
Adoption of Previous Minutes: Previous minutes were unanimously approved.
Treasurers Report: Barry circulated the financial statements as supplied by the Township. Records show that the balance for the main Township account was $1695.71. Barry reported a balance of $936.49 in the Kinmount account. Revenues reported included:
• $270.28 from the pickerel derby held Aug. 20 & 21
• $965.04 from Team registration/entry fees from the Ball Tournament that were deposited directly by Jeff
• $114.81 in revenue from card nights
Barry advised that the reported totals did not reflect an expense of $100 that was still needed to be paid to the labourers that help set up the tent on two separate occasions.
Rick noted that $5500 that had been budgeted for building and property repairs/maintenance had not been used. He advised that if the funds were not used in the current year, it could be carried over to 2012 as the funds came from the tax base and would not be lost from the budget.
The Treasurers Report was unanimously accepted.
Business Arising from Previous Minutes:
Door Locks – Barry confirmed that the new lock had been installed on the basement door but the lock on the kitchen door was yet too been installed. Barry has the key for the lock.
Siding & Soffits – Jane advised that because of time constraints Greg Parrot would be unable to install the remainder of the siding. It was agreed by the Committee that Jane would try to arrange a “work day” with the help of volunteers to try and get the siding installed.
Accessibility Retrofit Progress – George noted that the railing on the basement stairs and the grab bars in both washrooms had been installed. The railing of the back entrance stairs and the main wheelchair ramp still had work that needed to be completed with materials still needing to be purchased. Rick was to approach with the Township to see if they would fund the retrofit needed to the wheelchair ramp and advise the Committee at the next meeting.
Outdoor Water Tap Update – Jane stated she had spoken with Susan Thompson of the Salerno-Devils Lake Cottagers Assoc. regarding polling the membership to see if a tap would be of interest/potential use to the members. Susan said the poll would be included in their next newsletter and results would be available in the spring. It was agreed by the Committee to postpone any work on the installation of the tap until receiving the results of the poll.
New Business:
Terms of Reference Review – Rick re-distributed the draft copy of the Terms of Reference as provided by Jean at the previous meeting for final review and approval. Jane presented a number of changes to the content including a revised Mission Statement. After review by the Committee, the changes were accepted by the Committee. Rick will supply a copy of the changes to Jean for amendment and Jean will present a revised draft for final approval at the next meeting.
Winter Renovation Projects – The Committee discussed potential renovation projects that were required and could potentially be completed over the winter months. Barry noted that a new steel entrance door was required for the main entrance. It was agreed by the Committee that this was a priority. Other possible projects discussed included:
• Refinishing the floor
• Venting the stove in the kitchen
• Completion of electrical installation, insulation and drywall in the basement
• General maintenance and repairs
All work would be subject to the availability of funds.
Pot Luck and Evening Get Together – No immediate events were planned but the Committee agreed to think of ideas for events and fundraisers for the Centre.
Skating Rink – Barry proposed the creation of a skating rink in the winter months at the Centre. Everyone agreed that it was a good idea but logistics and costs had to be worked out. Barry confirmed he would research costs, materials and other information needed and report back to the Committee at a future meeting.
Irondale Historical Society – Maxine reiterated her request that the Society be able to use the Centre for their monthly meetings free of charge. After a brief discussion, Jane stated she would approach the Society regarding the issue and report back to the Committee on whether the Society would be willing to pay to use the Centre. A final decision would be made by the Committee at that time.
Next meeting date was set for Thursday October 27, 2011 at 7pm.
Meeting Adjourned
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IRONDALE COMMUNITY CENTRE - RENTALS AVAILABLE |
Located at the southern boundary of Minden Hills Township, the Irondale Community Centre is central to Kinmount, the Salerno Lake area and Gooderham.
This intimate facility comes complete with a health approved kitchen, is wheel chair accessible
and also includes a large field/ball diamond for outdoor events.
Community centre with light kitchen use (tea, coffee) and property: $10/hr or $100/day
Community centre with complete kitchen (stove, etc) and property: $15/hr or $150/day
For hall rentals - contact Maxine Marr at 705-447-2380
The centre also has available for rental a 20 x 30 tent: cost is $250.00 for a 2-3 day event.
Contact Barry Simmons at 705-447-2380 |
LOCHLIN HALL - RENTALS AVAILABLE |
Tucked in the Pines, centrally located between Minden & Haliburton, the Lochlin Hall is ready for your event.
Hosts up to 50 guests and comes complete with 2 full kitchens.
Wheel chair accessible.
Rates: $40 for 4 hours or Full day for $100
Contact Leitha @ 705-286-1398
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Free @1 Event Publisher by UPOINT
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